Background

The Association of People Living with HIV (APLHIV) is a Nationwide Network of people living with HIV, affected by HIV and associated key populations. APLHIV was established in 2008, in response to the absence of an appropriate platform to voice and address the human rights issues of PLHIV and other associated populations/people and to provide them a quality of life with dignity.

APLHIV also provides an effective and vibrant venue to a wide range of National and International Organizations with diverse goals to come together, share HIV-related resources, and engage in partnerships to enhance the quality, coverage and impact of their efforts to combat the HIV epidemic and address the issues associated with HIV & AIDS. Advocacy, Monitoring, Research & Evaluation, Independence & Empowerment of the APLHIV, and System Strengthening are the main strategic directions of the APLHIV.

Main Objectives, Responsibilities & Description of Work

APLHIV requires the services of an individual to support the Finance Manager in handling financial matters of the organization.

Roles & Responsibilities

Based in Islamabad at the Federal Secretariat of the APLHIV, this position will involve working in the Sub Recipient Office under the Global Fund grant. This includes working with a dedicated group of people living with HIV from across Pakistan. Under the overall guidance and supervision of the Finance Manager, National Coordinator & Deputy National Coordinator, the incumbent will have the following responsibilities (including but not limited to):

• Prepare and process payroll to ensure accurate and timely payments to project staff in line with the approved budget and employment contracts.
• Serve as custodian of petty cash, maintaining complete records of disbursements and preparing replenishment requests.
• Prepare financial vouchers, record transactions in the accounting software on a cash basis, and maintain all supporting documents.
• Assist the Finance Manager in planning and monitoring organizational budgets and expenditures, including quarterly and annual fund estimates and allocations for the Global Fund project.
• Ensure all spending remains within the approved budget and prepare variance analysis reports.
• Support the Finance Manager in preparing periodic and quarterly financial reports for submission to the donor.
• Prepare monthly bank reconciliations for all bank accounts.
• Ensure timely withholding of taxes, depositing tax amounts in the designated bank, and completing statutory reporting to the income tax department.
• Act as custodian of fixed assets and maintain updated records and reports for management.
• Verify all financial records before the audit process.
• Prepare all vouchers required for payments, receipts, adjustments and other transactions.
• Complete any tasks assigned by the Finance Manager, National Coordinator, Deputy National Coordinator or other senior management within the given timelines.

Requirement for Experience and Qualification

Qualifications:

Master’s degree in Accounting and Finance or equivalent.

Experience Required:

Minimum 3–5 years of working experience in the field of accountancy, audit and financial management. Relevant field experience will be preferred.

Skills and Abilities:

• Presentation skills
• Budgeting and planning
• Good reporting skills
• English language skills as appropriate to the study
• Adaptable, committed and flexible attitude
• Able to work on different accounting software
• Advanced level working experience of MS Excel and QuickBooks